Purpose Of Visitor Management System, all businesses invite visitors to their premises. Large traffic of guests faring in and out of your business is generally a good thing. But a large volume of visitors/guests would also mean difficulty in managing their arrival and departure.

When visitors enter any business or an organization, they expect the following:

• Unparalleled convenience
• Frictionless entry and exit, with a sound streamlining system
• A welcome environment 
• Friendly service

These elements together comprise what satisfies a customer. But it is often not as easy to provide all of these to your guests. These are some of the basic, but tiresome issues that bog down all businesses and organizations. This is why opting for a digital visitor management system can help you up to your game. It is the process of automatically keeping track of everyone who enters the premises of your office/workspace.

Is it time to switch from the old method of visitor management?

Earlier, businesses conducted visitor management on a simple piece of paper on a clipboard to note down check-in and check-out times. When visitors arrive, they state their name and business and the receptionist then informs the relevant host. This comes at the cost since it creates a requirement for extra employees and company productivity. Therefore, this system became obsolete and it became important to migrate to a new easier system.

Here’s why an automated, modern technology such as truMe’s exclusive visitor management system is essential for your business:

1. Sound surveillance features: Many times, business organizations are compelled to screen their visitors and have to wean away unwanted visitors. An ideal Visitor Management System, such as truMe’s, for instance, empowers the surveillance teams and employees to know who will enter the premises before their arrival. They will get a detailed overview of the appointment of all guests, including their name, their purpose for visit, with whom they have an appointment and much more.
2. Compliance with regulations: Every business fears a lawsuit. An ideal Visitor Management System is efficient in complying with government regulations, whether it involves banning the entry of an unwanted entity or tracing back visitors in case of an official complaint.
3. Sound communication: truMe’s state-of-the-art VMS hails an array of features designed for mass communication. It ensures direct communication between employees in various positions. Should the manager need to notify everyone of something critical, they can send mass notifications through texts or emails immediately.
4. Increases productivity: In the short run, the traditional pen and paper system of visitor management can be profitable. But over time, the sheer number of employees/employee time needed to keep a track of it can put a damper on a company’s productivity. An automated Visitor Management System is the cure.
5. Promotes integration: A visitor management system will ensure that the security of the premise is never at stake. Controls like electronic door control, security officers and video surveillance can be compromised, but this is not the case with the Visitor Management System.

Purpose Of Visitor Management System, a Visitor Management Software is essential to the working of any office. If you have the state-of-the-art truMe Visitor Management System, then there will be less friction, no paperwork, and reduced manpower. There is no limit to the number of visitors and security members have the privilege to access live access views. There is also an in-built emergency response system, and most importantly, the guests feel welcome. 

To know more about the latest and most suitable Visitor Management System for your business, schedule a demo now or call on +91 9711001168