Co-working spaces are one of the biggest beneficiaries of the ongoing transition in work habits, as the demand for flexible work spaces is increasing all around the globe. Freelancers, independent entrepreneurs, developers and small businesses prefer modern offices, without spending a fortune on real estate/ fit-outs. Hence the co-working spaces. No wonder, more and more people are typing “Co-working space near me” in the search bar.
Yes, it’s more appealing to work in open spaces that are typically modern and often ensure quick and seamless access. As such, the owners of these spaces are always on the lookout for technology solutions to enhance the experience of the tenants working there. At the same time, the co-working spaces need technology intervention to take care of the workplace productivity.
truMe offers various solutions to help you manage your co-working space better, add to the experience of tenants and increase the overall workplace productivity. For your employees, we offer contactless attendance and access; for your visitors a seamless and pleasant entry experience. We help you manage and monetize your meeting rooms/ conference rooms. We also help you monetize the usage of cabins/ enclosed spaces through access control available on App itself.
Optimize the balance between security, privacy, and convenience by authentication methods like QR codes, face recognition and touchless door opening for cabins. Use access management to enforce contracts and give your tenants a great user experience.
Give your Co-working space community a great work experience with truMe.
- Complete visibility of multiple locations from one place
- Full visibility of space & time usage by each customer
- Particularly useful in enforcing Agreement in case of small, unconventional users
Present challenges facing Co-working Spaces
At present the co-working spaces face the following challenges in three key areas:
Billed Spaces
- Difficult to manage access and revenue dynamics in r/o smaller spaces – individual seats in a large hall, seats on an hourly basis, seat/s on defined days in a week, etc.
- Cumbersome Meeting Rooms management
- Lack of visibility on actual usage of billed common spaces/ utilities
Tenants’ Employees & Temp Staff
- Identity, Access, and Attendance management on three different systems, which may not talk to each other
- No central, real-time visibility on employees in different locations/ cities
- Differential access regimes a challenge
- RFID cards have logistics and cost issues
- Separate access management for vehicles
- No data analytics
Visitors
- Inconvenient, Insecure, and time-consuming access management
- Unpleasant Entry Experience – Visitors feel unwelcome and hassled
- Co-working space owners have no visibility of visitors’ movement inside the premises– no tracking, no analytics
truMe Advantage for Co-working Spaces
Revenue Realization
- Particularly useful in enforcing Agreement in case of small, unconventional users – one seat for a few days, seats in the common hall, seats on defined day/s in a week, seats for a few hours in a day, etc.
- Facilitates differential pricing; differential access regime
Central Visibility & Control
- Complete visibility of multiple locations from one place
- Employees, temp staff, and visitors, all on the same platform
- Full visibility on space and time usage by each customer helps enforce the Agreement in terms of time & space – real-time and without friction
- Zoning and dynamic Access Control – write/ modify access rules in real-time
- Complete control of the use of conference rooms and any other billable space.
- Auto-generated customized reports to Admin
Workplace Productivity
- In-built Attendance & Time, parking access management for employees
- Meeting Room Management – very convenient booking, access and usage of meeting rooms
- Access Management – complete visibility on access of all employees
- Hot Desking – Easy booking, access and usage of work-stations
- Block unwanted elements and/or specific location/s
- Lends itself well to integration with Building Management System
- In-built Emergency Response system
Efficiency
- No/ very low staff requirement to manage access control
- No NFC cards are required for tenants/ visitors
- Integration with Building Management System helps save on energy consumption
- Low maintenance
The benefits narrated above come from one or more of the following solutions truMe offers for Co-working spaces:
Contactless Attendance Management System:
Conventional methods of Attendance Management, primarily based on one or the other type of finger biometrics are outdated. These are costly, inefficient systems, with very limited capabilities. truMe, on the other hand, brings to you digital, contactless, state-of-the-art attendance management software, which offers the choice of interfaces, including the Face Recognition Attendance System. truMe Attendance Management system caters to all kinds of work scenarios -work from home, in a field or in the office. you can offer truMe’s Attendance Management System to the tenant companies in your co-working space for a seamless and pleasant experience.
No upfront cost, no hardware, pleasant digital interfaces, and advanced analytics make truMe’s Attendance Management system the best in class.
Visitor Management System
A co-working space needs a digital, contactless Visitor Management System, both to give its visitors a pleasant entry experience and to maintain relevant data for informed decision making. truMe is a state-of-the-art VMS that ensures security, privacy, and convenience for the visitors, timely information triggers for the host, and real-time, relevant data for the building/ office sharing.
Companies resident in your co-working space would love the great entry experience the truMe VMS provides.
Meeting Room Management
Co-working spaces typically have multiple meeting rooms. You need a Meeting Room Management system that can integrate with your tenant companies’ existing mail client, help their employees book, access and use Meeting Rooms seamlessly and give you central visibility over usage of all the meeting rooms spread across locations.
truMe’s Meeting Room Management System helps you monetize your conference rooms with great efficiency.
Hot Desking
Covid-19 has irrevocably changed the way we work. More and more people are now choosing hybrid work as a way of life. Co-working spaces can leverage this trend by offering flexibility to their tenant companies. This calls for an elaborate system of booking, access, and usage of workstations.
truMe Desk Booking Software is an advanced solution for Hot Desking. It manages booking, access, and usage of not just the workstation but also other resources like parking slots, lockers, vehicles, etc.
Access Control
Access Control has traditionally been heavily dependent on physical identity and legacy technologies. This makes Access Control costly, cumbersome, inefficient, and at times not too secure.
truMe has changed that forever. With its IoT platform, truMe brings a new age Access Control solution that is based on digital identity and IoT, which makes Access Management pleasant, efficient and productive, at a much lower cost. You just need to tap a button on your app to open the door to a space you’re authorized to enter.
Co-working spaces can use truMe Access Control to monetize their cabins/ enclosures and enforce contracts, particularly upon the smaller clients with unplanned demand for workstations.
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Attendance management system – first step towards employee productivity