Time attendance software simplifies time tracking for companies and HR departments. Businesses worldwide have been recording their staff’s time and attendance for decades. There are no longer days when each employee’s card needs to be punched by a machine, and administrators must pay people in cash based on how many hours they worked.

In this digital age, automated time and attendance solutions can manage company time and attendance data by automatically calculating all hours worked as well as vacation time, holidays, sick days, and overtime. All aspects of your job planning and advanced rota planning will be handled by the program, including ensuring you have all of the resources you need and calculating an individual’s pay automatically and accurately.

What is the function of time and attendance software?

1. Clocking In and Out

Let’s start with the most obvious and important feature. Needless to say, the main purpose of a time and attendance software is to allow employees to clock in and out easily and keep a record of their working hours.

2. Real-Time tracking

Tracking in real-time refers to tracking the actual location of your employees using GPS and geotagging. With a real-time attendance software, you can keep track of your employees’ locations in real-time and keep detailed records of client meetings, etc. particularly in case of scattered workforce.

3. Flexible employee scheduling

In today’s hybrid culture, it is common for businesses to offer flexible schedules that allow employees to start and end their days at different times and zones. Some prefer to have a synchronized work schedule to maintain a more organized workday.

Your time and attendance management system should go beyond simply monitoring your employees’ punctuality (or lack thereof). The software should allow you to create and manage multiple rosters and schedules. It should also provide you with features that alert you to any tardy employees for enhance productivity.

4. Payroll integration

When your payroll process is automated, your time and attendance module should also be able to integrate seamlessly with it. As a result, accurate attendance data can be used to calculate salary and other benefits quickly and accurately. Having an integrated solution is essential for achieving this.

The possibility of losing data between timekeeping and payroll will be higher without a full HRMS. For instance; if the individual processing payroll is unaware that an employee has been terminated, an incorrect final payment may be processed. Such information should be readily available for the employee, the manager, and Human Resource management to prevent any possible errors.

An online attendance system calculates staff pay and overtime automatically based on the organization’s pay rates and overtime rates. Besides saving time spent on manual calculations, this also reduces the risk of human error, which is costly to any business.

5. Absence management

Effectively managing all types of absence is a way to significantly reduce costs and increase productivity. A competent time and attendance system should not only monitor attendance, but also help manage absences. Whether absenteeism is unexpected due to illness, or last-minute leaves, managers should be able to see at a glance who’s in and who’s not, and what overtime and allowances each person is entitled to.

6. Mobile-based app

Nowadays, an organization’s workforce is likely to be dispersed, with some workers working in the field, from home, or elsewhere. Your time and attendance software should allow employees to clock in via mobile devices. It will give you a better understanding of the hours worked by the entire workforce, not just those on-premises. GPS tracking systems may also be included in mobile apps for worker safety or location monitoring.

7. Protect sensitive data

HR and payroll departments have good reason to lock their offices when unattended. There is sensitive information contained in them, including employee contact details, contractual details, and most importantly, individual pay rates. HR and payroll personnel are highly trusted to maintain the integrity and confidentiality of this information. Online attendance system provide organizations with high level of security as the data is stored with high level of encryption.  An effective time attendance management system can be configured so that users of the system are restricted to the data that they can see or edit. User permissions should be an important consideration in any time and attendance system.

8. Tailored reports:

Having the ability to generate a report at the touch of a button is one of the greatest benefits of using a time and attendance tool. It is important to have a system that allows you to configure reports that can be scheduled to arrive in the inbox of managers whenever they need them, and dashboards that show live data on all of the metrics that matter to your organization.

The benefits of truMe Attendance Management System

It is not necessary for an Attendance Management system to be a digital one. There are a number of legacy methods for monitoring attendance, including paper registers, time clocks, fingerprint biometric systems, and Excel-based spreadsheets. Nevertheless, in today’s digital world, where most organizations are digitally enabled, with many implementing hybrid work environments, a sophisticated attendance management platform is essential. With truMe Contactless Attendance Management, you can do all of that and more. truMe is a cloud-based attendance management solution that offers many benefits. Let’s take a closer look at truMe Attendance Management System’s various benefits:

• Touch-free attendance
• Option to use App/ QR/ BLE/ Face Recognition Attendance System
• Suited to Work from Home / from office / from Field situations as well
• Extremely cost-effective, as no hardware is involved
• Real-time notifications and reports to the HR
• Leave Management on Attendance App itself
• A robust roster management in-built
• Geo-fencing – admin has flexibility to define range
• Integrates seamlessly with your HRMS
• A pleasant experience for the employees
• Ideal for multi-location organizations – no hardware cost & central visibility
• Great for employee productivity – real-time tracking, random notifications
• Unlimited capacity as the power of the cloud is harnessed
• If an organization wants, truMe Attendance App can control access as well
• The system can also be upgraded to multi-factor authentication or to multiple interfaces for marking attendance

As truMe Attendance Management System is highly configurable, it can fit the needs of any organization. Whether you are a small business wishing to record staff time and attendance or an enterprise wishing to centrally manage complex workforce policies, truMe provides you with everything you need.

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