Visitor Management For Better Security tracks the visitors coming into your office. This includes clients, vendors, personal visitors to employees, or candidates for an interview. Conventional methods of recording visitors such as manually writing down the details or using an excel sheet to store the data is not sufficient. In the long run, these options do not allow you easy access to data, especially when you need to track down visitors from a few weeks or months ago.

A visitor management system is more accessible and stores all the information such that it is easily accessible without having to sift through stacks of paper records. Using novel technologies such as IDs to access the premises, a visitor management system helps you monitor each and every visitor and their activities.

Features of truMe Visitor Management System

The truMe visitor management system provides solutions to several issues faced by companies in their identity and access management systems. Here are some of the key features and benefits of truMe visitor management system that can help it become the best visitor management system in the market.

Convenience

truMe visitor management system makes it more easier to have visitors and track their entry. The absence of paperwork and long queues enables a seamless process, making it easier to have visitors to your office. The responsibility of inviting visitors and approving their entry rests with the employee/host, reducing the pressure on the receptionist.

There are multiple contactless options to register visitors, which adds to the convenience.

Flexible Visitor Registration

There are several ways for a visitor to register themselves. The company can send an invite to the visitor in advance, and employees can also send invites to their guests on the truMe App.

If a visitor has the truMe App, they can register or request for a pass through their own mobile phone. They can also register themselves at the “Visitor Pass” window in the company website.

Walk-in visitors can register themselves from their phone by scanning the QR code at the reception, even if they do not have the truMe App. They can register themselves at the self-registration tablet at the reception, or the receptionist can register them on the truMe Reception module installed in the computer.

The wide range of flexibility available makes it a great choice for an establishment.

Operational Efficiency and Reports

truMe visitor management system features an efficient method to track visitors, giving the building manager access to analytics and detailed access reports. It also allows for unlimited number of users and transactions. Their efficient service is visible through their seamless access management process.

The building manager has real-time access to analytics and complete flexibility to devise access rules. They can also generate detailed access reports based on relevant parameters, customize these reports, and generate them in the Excel or PDF format.

Simple, Cost-Efficient Hardware

The main problem with the conventional system is scouring through previous data to track a particular visitor. This consumes time and effort, which can also prove to be costlier in the long run.

The truMe visitor management system simplifies the visitor management process. truMe VMS features a tablet with self-registration module and a desktop with a registration module. The tablet is affordable and functional, with economically feasible requirements. All that is required to set up this self-registration module is a tablet with 2GB RAM, 2MP front camera, and an operating system of Android 8 or above.

Apart from these features, the truMe visitor management system follows several principles that enhance its functionality.

• Entry is not allowed without the authorization of the building manager.
• The building manager decides the rules and levels of access, which is subject to change based on the situation.
• The identity of every visitor is recorded, and these records are available to the building manager. They can be verified any time based on need.

Visitor Management System and Better Security

A visitor management system has a major impact on an organization’s safety and security. With manual management of visitor entries and exits, there is room for error and proxy, which can result in unauthorized infiltration to important data.

A visitor management system such as that offered by truMe ensures that each and every visitor is accounted for. Every visitor is either invited by the company or an employee, or properly verified at the entrance using relevant identification documents. Other than that, visitors can register themselves through the company website, or using the self-registration tablet at the company, both of which ensures that no scams or unauthorized visits are entertained.

The following are the security features offered by truMe visitor management system that can provide better safety and security to your company.

·      Controlled Access and Pre-Verified Identity

To ensure maximum security, visitor access is provided only after verifying their identity prior. This is done by real-time verification of phone number through OTP, scanning and storing identity documents, and capturing their photograph. Apart from these, the host employee has the option to accept or decline the visit.

·      QR-Code Based Entry

An authorized visitor will receive a QR code via SMS on their smartphone, after they have an invitation from the company or from an employee. This QR code can be scanned at the truMe tablet placed at the reception to get all relevant details of the visitor. This includes their name, phone number, identity documents, photograph and name of the host. The host can now accept or decline the visit.

If the visitor does not have a smart phone, they can register at the self-registration tablet/Reception Module and print their tamper-proof QR code pass.

·      Emergency Response System

The truMe visitor management system features an in-built emergency response system, which is useful in the event of any unauthorized access or emergency situations that may come up.

·      Real-Time Visibility of Visitor Activity

The entries and exits of visitors are constantly monitored and updated, with live access to the data enabled.

·      Restricted Access

Access is limited and secured using multiple parameters to verify the identity of visitors. There is also an option to block unwanted elements from gaining access, which is useful for maintaining a secure workspace.

These are some of the ways in which the truMe visitor management system can provide better security for your business. This cost-efficient solution makes it easier to invite and screen visitors, store the relevant data, and access it as and when required. The security features provided by truMe visitor management system make it one of the best options for enhanced security measures.